Organising a track day..advice needed please

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   One of the guys from my local IAM group is talking about organising a track day, I've been to a few (normally doing IAM promotion) but I've never had anything to do with the organisation.
What is involved ?
What are the likely costs ?
Compared to a BMW track day, this one, if it goes ahead, is going to be a bit strange, as very few of my local group are below 40 years of age, and very few drive any kind of performance car.

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Nigel Members Profile Send Private Message Find Members Posts Add to Buddy List Moderator Group Joined: 09-November-2002 Status: Offline Points: 6941	Post Options Post Reply Quote Nigel Report Post Thanks(0) Quote Reply Topic: Organising a track day..advice needed please Posted: 24-June-2007 at 11:12
	One of the guys from my local IAM group is talking about organising a track day, I've been to a few (normally doing IAM promotion) but I've never had anything to do with the organisation. What is involved ? What are the likely costs ? Compared to a BMW track day, this one, if it goes ahead, is going to be a bit strange, as very few of my local group are below 40 years of age, and very few drive any kind of performance car.
	Best Wishes Nigel

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kbannon Members Profile Send Private Message Find Members Posts Visit Members Homepage Add to Buddy List Admin Group E39 525i Sport Individual Joined: 09-October-2002 Location: 64 Zoo Lane Status: Offline Points: 15508	Post Options Post Reply Quote kbannon Report Post Thanks(0) Quote Reply Posted: 24-June-2007 at 11:17
	Costs: track hire & third party insurance. Do you know how many will be going? Charge on a break even basis.
	Current: 2009 E60 520d "Sport" tractor Previous: 1989 E30 320i SE 1997 E39 523i 2003 E39 525i Sport Individual

gjoconnor92 Members Profile Send Private Message Find Members Posts Visit Members Homepage Add to Buddy List Really Senior Member II The eyes have it Joined: 21-July-2003 Location: Kildare and Limerick, Ireland Status: Offline Points: 735	Post Options Post Reply Quote gjoconnor92 Report Post Thanks(0) Quote Reply Posted: 24-June-2007 at 20:12
	Make sure all payments are in advance. People promising to show and pay on the day, does not always happen, so if you are basing breakeven on these people be prepared to dig into your own pocket. Full payment is best, deposits are an administative nightmare. Base your price on the minimum you expect and cancel if you don't have minimum. If you have more than breakeven, split a refund between attendees, have a raffle (prize could be discount off next event) give to charity etc. Also the track wants your money as much as you want to use their track so haggle. Be careful with insurance and what track provides. I have never encountered a problem, but sure you understand what is and what is not covered in the insurance covering the event
	Gerard O'Connor 1989 E30 320i for track day use 1972 2002 competition car project (delayed!!) Sheane Formula Vee My e-mail